The following information applies to all ISE Graduate Students – both MS and PhD. You should also view the MS and PhD specific pages for further policies and information as they relate to each program.
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International Student and Scholars Services (ISSS) holds workshops and provides individual advising about F-1 work authorization. Click here for more information about CPT.
Annual Review
The Graduate College requires departments to perform annual reviews on all students, both MS and PhD. Students are required to submit a self-evaluation early in the spring term. The advisor will then be required to submit an evaluation of the student. Any students needing special attention will be handled on a case-by-case basis. Students will be notified when the annual review is open, usually at the end of the fall or beginning of the spring term.
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ISE Graduate Programs will reimburse conference travel up to $500 per academic year to the students who are presenting their thesis research. The student will be reimbursed for funds they have individually paid and have not had covered by shared services or faculty CFOP accounts prior to the travel. The department cannot reimburse faculty from the ISE account who have paid for costs of the students ahead of time. Requests for ISE Conference Funding are handled on a rolling basis with no deadline. If you would like to apply for these funds, submit an application through the Conference Funding Petition. Requests for ISE Conference Funding are handled on a rolling basis with no deadlinePlease follow the below steps any time you travel for a conference and wish to be reimbursed:
- Before your trip: Complete a travel request in the my.Engr Travel Portal.
- You will need the “CFOP” account number for your advisor (if receiving funding from them), and the ISE Graduate Studies Department. E-mail mbullok@illinois.edu for the department CFOP. (Note: these numbers change every semester, make sure you are using one that is up-to-date.)
- IMPORTANT: This step must be completed any time you travel and wish to be reimbursed from any University account. Even if you have used up your ISE Department Funding for the year, if you are expecting reimbursement from your advisor's funding, this step must be completed.
- Before your trip: Complete an internal ISE Conference Funding Petition.
- Save all receipts from your trip; conference registration fees, airline tickets, hotel reservations, rideshare services, etc.
- After your trip: fill out a Travel Itinerary Reimbursement Form.
- After your trip: email your completed Travel Itinerary Reimbursement Form and all receipts to Miranda Bullok (mbullok@illinois.edu) - she will make sure you have completed all necessary steps and forward to the appropriate parties for reimbursement.
- Make sure you have Andrea Anderson-Holmes (semiche@illinois.edu) added as a delegate in Chrome River. (Steps to add a delegate here.)
OPTIONAL: To be considered for nomination for the Graduate College Travel Award, fill out a Conference Travel Award Form. (This award is very limited funding, nominations are open for a specific time period in the Fall and Spring, and only awarded to a maximum of four students per semester.)
Important notes:
- Reimbursements are available to PhD students and thesis MS students who are presenting at conferences – poster sessions or presentations. Funding is not currently available to students who are only attending.
- Non-thesis MS students are not eligible for any conference funding reimbursement.
- The department cannot reimburse faculty for student conference travel costs.
- Reimbursements can only be given to those who directly pay for services. For example, if you are splitting a hotel with another student, only the student whose credit card is used to pay for the hotel can be reimbursed.
- Up to $500 can be reimbursed per academic year-- Fall through Summer.
- For questions about the status of your reimbursement after it has been submitted, contact Andrea Anderson-Holmes (semiche@illinois.edu).
Graduate College Funding
The Graduate College has Conference Presentation Awards twice per year (fall & spring). Please visit the Graduate College Travel Award page for more information. Departments must submit the documentation on your behalf, so in additional to the normal steps for conference funding above, please fill out a Graduate College Travel Award Form.
My.ISE Portal
Most of the forms you use as an ISE Grad Student can be found through the My.ISE Portal. We have linked to them where applicable, but you can become familiar with them by visiting the links below. Please note that some forms do require that you login with your NetID and password.
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